Checklist on Steps in Preparing for a Presentation

Checklist on Steps in Preparing for a Presentation


Steps √ / X /± Remarks
Tip 1. Make sure to get at least the following essential information and use them to guide you in the preparation of your lecture, reporting, and presentation.





Time allotment:

Date of presentation and reporting:

Place of presentation and reporting:

Time of presentation and reporting:

Tip 2: Prepare your lecture and presentation way in advance.  Never one day before the date of presentation.  At least two days before.  Preferably, longer, one week, two weeks, etc., even months in advance, depending on the degree of your familiarity with the topics or information you will lecture or report on.      
Tip 3.  Formulate an initial framework or outline for your lecture or presentation.  It will serve as your guidepost in developing the contents of your presentation.  It may be very crude initially but you can and you must refine it as you go deeper into the preparation of your presentation.    
Tip 4. Add substances in the Greetings and Salutations; Introduction; Body; and Closing to facilitate full writing of the text of your lecture or presentation.  In doing these, always have in mind and be guided by the title, objectives; contents-topics; audience, and time-allotment (your guideposts).      
Tip 5. Write the full text of your lecture or presentation. Revise and refine as many times as you wish and as needed based on the objectives of your lecture or presentation and also aiming for a quality and powerful presentation      
Tip 6. Prepare for audiovisual aids, particularly digital slides.  Do them properly to contribute to a powerful presentation.    
Tip 7.  Practice presenting using the digital slides (and other audiovisual aids) until you are confident you can and are delivering a powerful presentation with strict attention to the time limit.    
Tip 8.  Be at the venue of presentation 30 minutes to one hour in advance with all gadgets that you need such as a laser pointer, your laptop, your USB, etc.  Get a feel of the venue.  Make the necessary preparations and adjustments, such as where to stand, testing of the microphones, testing of the computers, test projection of your digital slides, etc.    
Tip 9. Deliver your presentation as you have prepared with readiness to adjust and respond to any unavoidable hitches and glitches like delay in starting time, brown-outs, computer malfunctions, etc.   Being prepared as outlined in Tips 1 to 8 and with attention to attaining the quality parameters and criteria for a powerful presentation will lessen your stage-fright.     
Tip 10. After delivering your presentation, answer questions direct to the point; clear; and as best as you can.  Always be ready to say you don’t know if you don’t know the answer.  Respect the viewpoints and opinions of the participants.  Thank the audience and participants for their presence and participation.    


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